Managing Vehicles in Odoo 16 using the Fleet management module

Managing vehicles in fleet management involves a comprehensive set of tasks and responsibilities aimed at ensuring the efficient operation, maintenance, and optimization of a company’s vehicle fleet. Fleet management is essential for businesses that rely on a fleet of vehicles for their operations, such as transportation companies, delivery services, and government agencies.

The fleet management module in Odoo helps us to create, assign, maintain, repair, and track vehicles to effectively manage and optimize fleet management procedures. Let’s see the steps included in creating and managing vehicles in Odoo.

Go to the ‘Fleet’ application in Odoo. There we can see all the vehicles in different stages such as New Request, To Order, Ordered, Registered, Downgraded, Reserve, Waiting list, and so on. We can also add additional stages by clicking on the ‘+State’ option at the top-right of the page.

Features in the Vehicle form

In the Vehicle form, you can enter the details such as Model, License Plate, Tags, Driver, Future driver, Plan to change the car or not, Assignment date, Company, Category of the vehicle, Immatriculation date, Cancellation date, Chassis number, Last Odometer reading, Fleet manager, and location.

In the ‘Tax Info’ tab, enter the Horsepower Taxation amount and the Disallowed Expenses rate along with the start date and the percentage by adding a line under the ‘Fiscal’ section. In the Contract section, enter the First Contract date, Catalog value, Purchase value, and Residual value.

In the ‘Model’ tab, enter the Model year, Color, Transmission, Seats number, Doors number, and Trailer hitch in the ‘Model’ section. Enter other details such as Horsepower, power, Fuel type, CO2 emissions, and CO2 Standard in the ‘Engine’ section.

We can also add additional details of the vehicle other than this in the ‘Note’ tab. You might have noticed that the created new vehicle is already in the registered stage. This is because creating a new vehicle on the page means that the vehicle is already owned and registered by the company.

We can also view Driver history, contracts, services, and Odometer readings by going to different smart buttons at the top-right side of the vehicle form. After entering the required details or making the necessary changes in the vehicle form, click on the ‘save’ option.

Creating new vehicle

Select the ‘New’ option on the Vehicles page to create a new vehicle.

There we can create and enter details for the new model. Then the above window of the model appears where we can specify the model name, manufacturer, vehicle type, and category.

In the ‘Information’ tab, add details such as Seats number, Doors number, Color, Model year, and Trailer hitch in the model section. In the Salary section, specify whether the salary can be requested or not, Calalog value, Depreciated cost, CO2 free, and Total depreciated cost. We can also specify the fuel type and power in the ‘Engine’ section.

In the ‘Vendors’ tab, we can add our vendors of the vehicle. After entering all the required information, click on the ‘Save and Close’ option in the model form.

Now enter the details in the vehicle form that we discussed in the first portion of this article by going to the different tabs in the form such as the Tax Info tab, Model tab, and Note tab. After entering the details, click on the ‘Save’ option so that the newly created vehicle along with other details are updated in the system.

When you go to the Vehicles dashboard, you can see the new vehicle in the dashboard under its stage.

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