Digitization of Documents Odoo 16: Odoo serves as a comprehensive business management solution, offering a diverse array of modules and functionalities, including an efficient system for digitizing expenses. The process of managing and monitoring company expenses is streamlined and brought into the modern era through Odoo’s expense digitization features. Explore how Digitization of Documents in Odoo 16 transforms your business processes.

Odoo provides robust expenditure approval workflows, allowing managers to digitally review and approve cost reports. This facilitates compliance checks with corporate budgets and standards. Automated messages and reminders expedite the approval process, leading to quicker employee reimbursement.

Odoo’s expense digitization features contribute to more effective financial management for organizations, enhancing accuracy, compliance, and overall efficiency.

In Odoo 16 Accounting, the Document Digitization tool utilizes OCR and artificial intelligence to digitize PDFs or scanned documents. This tool proves invaluable in efficiently managing vendor invoices and bills on a day-to-day basis. All documents can be centralized in one location, ensuring that your database is up to date. The OCR software swiftly recognizes and inputs all pertinent information from the documents into the Odoo database.

Accounting => Configuration => Settings

To activate the document digitalization feature, navigate to the Settings menu within the Accounting module.

Once you have activated this option, you have the flexibility to choose how vendor bills and customer invoices are digitized. Depending on your preferences, you can configure the settings to either “Do Not Digitize,” “Digitize on Demand Only,” or “Digitize Automatically.” This functionality enables the automatic conversion of your paper bills into vendor invoices and customer invoices within the Accounting module. Additionally, the “Single Invoice Line per Tax” setting allows you to receive just one invoice line per tax.

For the digitization process, invoices and bills can be manually uploaded, or scanned documents can be forwarded via email alias. To add an invoice or bill to your system, simply utilize the Upload button available on the Customer Invoice and Vendor Bills platforms within the Odoo Accounting module. This user-friendly feature streamlines the process of incorporating invoices and bills into your digital system.

Accounting => Customers => Invoices

To upload a client invoice, navigate to the Invoices menu and use the Upload button. Once you’ve initiated the procedure, the document will undergo automatic processing based on your configured settings. The relevant information will be pre-populated into the corresponding fields of the invoice, streamlining the data entry process and ensuring accuracy in your invoicing system.

You have the option to manually finalize the process by selecting the “Send For Digitization” button. This gives you additional control over the digitization workflow, allowing you to initiate the process at your discretion.

After the details from the scanned or PDF document have been extracted to your PC, you can review the data and make any necessary edits. It’s important to note that to retrieve data from invoices, you must purchase credits. This encompasses the key aspects of document digitization within the Accounting module.

To embark on implementing this transformative Odoo Accounting feature for your organization, don’t hesitate to reach out to us at www.infintor.com. Let’s digitize your business processes and propel your success into the future.